Devcon SEA 2024 Hours Charging and Reimbursement Guideline

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Hours Charging Guideline

:white_check_mark: Reportable activities

  • Preparation and administrative hours for Giveth booth, team dinner, team building activities, hack sessions, roadmap planning, HR support (IRL check-ins)

  • Preparation and giving a talk/presentation about Giveth/GM and its products

  • Networking with the intention to shill or promote Giveth/GM

  • Engaging in comms, marketing, fundraising, business development work, etc. for Giveth/GM

  • Participating in events relevant to your role (professional development, e.g. developers joining a dev-related talk)

  • Regular work hours to the relevant WGs or projects

:x: NOT considered work and should not be reported in Clockify

  • Travel hours to/from Bangkok, Thailand

  • Attending an event to watch someone talk (e.g. Griff’s talk)

  • Volunteering in Devcon/ETH Global

  • ETH Global Hackathon

  • Eating out, hanging out with friends, parties

The aim of excluding non-Giveth/GM related hours during the Devcon week is to ensure that reported hours align with our collective goals. During DevCon week, consider it as regular working hours. Report hours that align with Giveth, the respective Working Group goals, and General Magic and its products if applicable. This can include valuable professional development through relevant side events. Your accurate reporting ensures our collective efforts are appropriately accounted for.

Clockify Project categories

Reimbursement Guidelines

  • Hotel subsidy for contributors staying at Centre Point Sukhumvit 10 or nearby hotels, applicable from November 8th to 20th.

  • $20 per night, up to 10 nights, with a maximum of $200 per contributor. Partners or spouses are not eligible.

  • Receipts must include the contributor’s name and the dates of stay.

  • :warning: Only hotel expenses will be subsidized. All other expenses will be personally shouldered by the contributors.

For more information, please refer to this document.

Timeline:

  • Submit expense in Clockify until Nov 27, 2024

  • Reimbursement will be processed around Nov 29 to Dec 6, 2024

How to Submit Expense Request Reimbursement

  1. Go to Clockify > Expenses Tab > Click on “Add Expense” in the upper right corner.

  2. Fill out all the required fields:

    a. Team Member - Name of Contributor
    b. Date - Receipt date
    c. Project -

    • If you are a General Magic Contributor - use “Events and Conferences: Devcon 2024”
    • If Giveth Contributor - use “Devcon 2024 (GIVETH)”

  3. Category - Accommodation

  4. Note - brief description/notes you want to include

  5. Attach the receipt

  6. Click “Create” to submit the expense claim.

You can also check out this video guide on how to add expense request in Clockify.

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With the successful Devcon 2024 wrapped up, it is now time to update the expenses incurred by Giveth for this IRL event.

We have provided a hotel subsidy (full details are in this forum post) to the Giveth contributors who joined us in Bangkok. Their presence was invaluable as they shared insights, connected with the team and the community, and represented Giveth in our very own booth!

Giveth team who attended: Alireza, Amin, Lauren, Mo, Mitch, Almond, Moenick, Mohammad Ranjbar, William, Nikola and Ashley

Total Amount requested for hotel subsidy reimbursement: $1,900.00

Griff paid the expenses and the contributors were reimbursed in stable coins. We will be reimbursing Griff in GIV tokens.

Should we reimburse Griff?
  • Yes
  • No

0 voters

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