GivConnect Planning Part II

[msaeedi]

@hanners717

Your Plus 1s and family members are also eligible for accommodation paid by Giveth

This means, they are eligible for the whole two weeks? or only for the first week?

[hanners717]

Hey Mo! Plus 1s and family members are eligible for both (2) weeks of accommodation

[santigs]

Does anyone know if Spaniards do need e-visa? All I see online is we do not need to apply

[hanners717]

The flight reimbursements are round trip

[Griff]

@hanners717

Full-time contributors who have passed their trial period are eligible for 80% reimbursement.
Part-time contributors who have passed their trial period are eligible for 50% reimbursement.

I think we should also subsidize trial period people personally. If we hired them we should bring them in!

[hanners717]

To clarify “Plus 1” means significant other, not a friend or someone else.

This is a WORK retreat (Yes, getting aggressive with the capitalization). We’ll capitalize on the rare IRL time we’ll have together to hack on all the Giveth Galaxy projects we are working on. Significant others and family members will be responsible for entertaining themselves during the day. (Someone correct me if I’m wrong, please).

[Danibelle]

OK this is interesting and gets into nuances that weren’t a big deal at first but now come under closer scrutiny as we add more people and their "significant other"s which starts to affect room allocations and thusly, budget.

We are assuming a lot of people will be working much of the time, either in our scheduled together time or in unscheduled time. This leaves “others” with free time to entertain themselves, yes.

• Your other, regardless of their significance, is invited to join in on many activities with the group, most notably the funconferencing and connection shenanigans after breakfast each day!

• And too, there will be several time blocks limited to contributor participation.

• What I will call out is that it would be regrettable to spend time with your other that could be passed in connection with Giveth - Magic - Galaxy collaborators. That’s what it’s all about!!

From an accommodation reservation perspective:

• Couples that require a room with a double bed - these are in limited supply, and I’ll have to add more suites to our block now as most rooms are single beds with double and triple occupancy.

• Some people bringing a “plus one” asked for 2 single beds - I did not make assumptions about the nature of relationships and gave people the room and bed assignments based on feedback in the form in previous forum post (and again above).

• If you have a “friend” joining you, we have some flexibility as every suite has a sofa bed (or 2), and only a few of these have been assigned to people who specifically said it was ok.

If you didn’t fill out this form - you will be on an unassigned sofa bed!

IF you filled out the form more than once, I delete your older response and replace with the newest information.

[hanners717]

I don’t know if we should allow friends. That seems to open the door for more accommodation needs, and thus increases our budget. If friends are brought, that’s 14 nights x $32 = $448 per friend. That will add up quickly and doubles our budget. If this was an option, I would had invited by BFF hypothetically. I’m also concerned about distractions, this is a team retreat, focused on unconferencing, buidling, and hacking IMO.

[Danibelle]

Most everyone is locked in at this point as single traveler or couple with an edge case or 3.

I’d prefer not having to ask that the nature of a partner / relationship be defined at this point; can we set an accommodation cap with final deadline for confirmation?

We’re almost at 60 now with the new hires added, and need to finalize our room count by Monday 23rd (2 weeks prior to arrival).

Then anyone else can arrange with the hotel directly?

[Danibelle]

DIETARY RESTRICTIONS

Sharing transparently, as we do love to make and share food - know your allergies, keep each other alive!

NAME:	ALLERGIES:
Griff	Seafood (avoid corn, wheat, rice)
Almond	dairy, pork (avoid fried foods)
Franco	Seafood
Surbhi	eggs, dairy products, wheat, rice
Jake	raw nuts
Brichis	avocados
Tosin	Seafood, dairy
Mayeli	peanuts, shrimp, watermelon
Lauren	gluten, dairy, pork, pineapple, eggplant
Pedro	is vegan
Guil	no meat
Suga	no meat
Ahmad	Eats Halal (no pig)
Maryam	Eats Halal (no pig)
Hossein	Eats Halal (no pig)
Ramin	Eats Halal (no pig)
Ayaz	Eats Halal (no pig)

PLEASE REPLY WITH UPDATES / EDITS as I’m sure we are missing some people’s needs - do your significant others eat the same as you or have allergies too, for example!

[JakeS]

Agree, would rather have VISA cost’s covered than cover friends accommodation costs plus this is still a work trip as mentioned earlier, and reason I’ve decided not to bring my family.

[JakeS]

Thanks @Danibelle for confirming in the call today that Visa fee costs are covered. Def really shows our drive to have everyone there together and being a true galaxy retreat

[Ayaz97]

Hey, here is my preference for food
Eats Halal (no pig)

[Danibelle]

@hanners717

Flight Reimbursements

Full-time contributors who have passed their trial period are eligible for 80% reimbursement.
Part-time contributors who have passed their trial period are eligible for 50% reimbursement.
*Part-time = must have worked at least 75 hours a month for the past 3 months.
*If you are limited or blocked by the money factor, we can offer you an interest free loan to purchase your flight. Contact Freshelle, and she’ll help you.

@Ayaz97 I have not heard any objections to this reply from @Griff and the invitation has been issued to newly hired members of the Giveth / Magic team so at my understanding here, the 75 hour/3month restriction has been lifted and you will qualify for the part-time
reimbursement subsidy.

(I cannot edit the post itself to reflect this as it was created by @hanners717 )

[karmaticacid]

@hanners717

GivConnect Swag

How cool would it be if we all got GivConnect hoodies to celebrate our time together? Fill out this form to tell us your size.

Hoodie order has been placed!

Also we only ordered 60 hoodies and they are meant for our team really… we can definitely give some to friends or partners once everyone who is contributing is covered, but I think we should make it clear that it’s not first-come-first-serve!

[markop]

I forgot to mention I can’t eat Indian nuts and I try to avoid pistachio. That’s all

[markop]

Can someone recommend a mobile internet card to buy at the arrival?

[JakeS]

@markop I use the e-sim Airalo and haven’t had any issues (used in in the US and all over Europe) and they cover almost all countries

here is my referral code for anyone: JACOB5958

[Danibelle]

I like to have a plan, then release my attachment to the plan.

Here’s my plan that I have created with input from many but not all, and is only a guide that can and will be changed during our first day together.

I count EVERYONE for breakfast every day, it’s super important for us to have this time together to share and incorporate new learnings into our plan for the day and subsequent days.

I count EVERYONE for lunch and dinner on Tuesday 6 Nov, our first full day together, to spend getting to know us with our partners / support persons.

I count only Giveth people for lunches Wednesday and Thursday, these are expected to be half days with afternoon and evening time out of the hotel in small groups.

I leave Wednesday and Thursday dinners open for us to make orders or go out.

And invite us all to have a closing dinner together on Friday 11th to celebrate whatever we did

[santigs]

No seafood and no spicy food